Description

Applications must be submitted by December 10th, 2025.

Position Details

The Records Specialist is responsible to support the functions and staff of the Wadena County Assessor’s Department by utilizing multiple applications, answering phone calls, customer service and generating and submitting reports to the MN Department of Revenue by statutory deadlines. Work is performed under the general supervision of the County Assessor or Chief Deputy Assessor.

Duties and Responsibilities
       

• Assists taxpayers, in person and via telephone, by answering questions and resolving problems regarding assessments, tax programs, tax computations and legal descriptions of property. 
• Manages multiple special programs (Special Ag, Veteran Disability, Green Acres, Homestead, Exempt, Managed Forest, 4C Non-Profit) as directed by the Department of Revenue.
• Responsible for ensuring all special mailings and public notices are processed timely and verifying with other government agencies that the data is correct.
• Maintains accurate list of all property transfers.
• Secures all applications including social security numbers and/or income information.
• Distributes, processes, files and enters eCRV's and prepares report for the Department of Revenue. 
• Enters, maintains and updates the sales ratio program.
• Distributes splits and combinations to assessor staff and assists in entering the new data and verifying that data is correct.
• Maintains mobile home data and files to ensure proper taxpayer receives notices and maintains value and classification files for proper tax calculation.
• Prepares forms and notices for Local and County Boards of Review and reports all changes to the Department of Revenue.
• Orders office supplies.
• Maintains MP listing to ensure proper taxation.
• Attends training/educational sessions, meetings and seminars.
• Maintains current knowledge of the Minnesota property tax system, laws, regulations, policies, assessment cycle and forms concerning property assessment and tax calculations.
• Enters building permits into CAMA system.
• Runs reports to ensure all new construction is viewed and maintained in CAMA.

While these are the primary focus of the position, we believe strongly in teamwork and employees will be called upon to perform a variety of duties as part of their role with the County.

Requirements

Position Requirements

Knowledge, Skills and Abilities

• Knowledge of modern office practices, procedures and equipment. 
• Knowledge, or ability to acquire knowledge, of the Minnesota property tax system, laws, regulations, policies, assessment cycle and forms concerning property assessment and tax calculation.
• Knowledge of principles of mathematics.
• Skill in recording and maintaining records accurately.
• Skill operating computers and relevant software
• Excellent communication skills, both oral and written, and interpersonal skills as applied to interactions with staff, property owners and the general public.
• Ability to administer operating rules and procedures under management guidance.
• Ability to perform work involving many complex and significant variables, requiring analytical ability and inductive thinking in adapting policies, procedures and methods to fit unusual and complex situations.
• Ability to maintain effective working relationships with a wide variety of internal and external contacts to achieve organizational objectives.

Education and Experience
        High school diploma or equivalent; and
        One-year relevant work experience.

Equipment and Tools
        Office equipment and technology

Physical and Mental Requirements
This job typically requires sitting, standing, walking, feeling, manual dexterity, grasping, talking, hearing, typing, and seeing. There is prolonged exposure to computer keyboards and video screens. This position is generally light-duty and may require the exertion up to 20 pounds of force.

The physical demands described here are representative to those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

Working Conditions
Work is performed in an office environment. This position may deal with angry and irate taxpayers.

The work environment characteristics described here are representative to those an employee encounters while performing essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

Competencies Common to All County Positions

• Develop, maintain a thorough working knowledge of, and comply with all departmental and applicable County policies and procedures.
• Demonstration by personal example the spirit of service, excellence, and integrity expected from all staff.
• Develop respectful and cooperative working relationships with co-workers, including willing assistance to newer staff so job responsibilities can be performed with confidence as quickly as possible.
• Confer regularly with and keep immediate supervisor informed of all important matters which pertain to the applicable job functions and responsibilities.
• Represent Wadena County in a professional manner to the public, outside contacts and constituencies.

Wadena County is an Equal Opportunity/Affirmative Action Employer.